Verification

Ensure all metadata has been entered, files attached to the dataset and all actions saved. After that: 

1. Click the Submit for review button. From this moment, you will not be able to edit the data, and both the "Submitted for review" and "Edit dataset" buttons will be inactive.  
2. The dataset will have the status In review and will be verified by the data steward for completeness and correctness. If there are any errors, the dataset will be returned to the edition, and you will receive a message with detailed information about the required modifications via system notifications and email.
3. Once the dataset is published, you will receive an email confirmation and a notification in the Notifications tab. The DOI (Digital Object Identifier) number will be active, and no further changes can be made in this version of the dataset.
4. You can create further numbered versions of the dataset based on an already published one.

Note: As a depositor, you are fully responsible for the research data shared and any infringement of third-party property and copyright, as well as related rights. 

If you need to share research data that cannot yet be publicly accessible (e.g., sharing data with reviewers of an unpublished article), you can request a private URL from the data steward. This URL can only be generated for datasets on the "Draft" or "In Review" status, even if there are previously published versions of the dataset.  

Note that only one private URL can be configured per dataset. You can disable the private URL if it has been shared without your consent.

Once a dataset is published, it cannot be removed from RODBUK, including any files within the dataset. However, in special cases such as copyright infringement, intellectual property rights issues, suspected plagiarism, or withdrawal of consent for data sharing by research participants, it is possible to deaccession the dataset or specific files. To initiate this process, contact the data steward.   

Deaccession of a dataset involves deleting all its versions, but basic information about the removed dataset (the "tombstone") remains publicly available, including the citation and the reason for removal. A full metadata description will be visible only to system administrators. The DOI assigned to the dataset at publication remains active. 

For file withdrawal, the depositor deletes files that can no longer be publicly available. Then, the data steward publishes a new version of the dataset and deaccessions the previous version(s) containing the deleted files.