Step 4. Metadata

mandatory

full title of the dataset

• if the dataset title matches the project or publication title, add a phrase like "– research data", "– raw data", "– dane badawcze" or "– dane surowe"
• to distinguish it do not use quotation marks or end the title with a period - these are handled automatically by the system
• you can use the system's "Replication data for" prefix when:
  • the dataset supports a publication and includes full documentation for result replication
  • such datasets should not be embargoed or restricted

repeatable

• translation of the title
• if the original title of the dataset is not in English, the English translation of the title should appear in this field + optionally other language versions

do not use quotation marks or end the title with a period, these are handled automatically by the system

mandatory / repeatable

the organization or person responsible for the creation of this dataset

- name

mandatory

the author's family name, given name or the name of the organization responsible for this dataset

surname, first name

- affiliation

the organization with which the author is affiliated

university main name or institute/department (in English)

- identifier scheme

name of the identifier scheme (ORCID, ISNI)

selection from a predefined list

- identifier

uniquely identifies an individual author or organization, according to various schemes

• enter without – https://
• verify the ID for accuracy

repeatable

the organization or person working with the project, who is not the author, responsible for collecting, managing or otherwise contributing to the development of the project

- name

the family name, given name or organization name of the contributor

surname, first name

- affiliation

the organization with which the contributor is affiliated

university main name or institute/department (in English, optionally in the language of the dataset)

- identifier scheme

name of the identifier scheme (ORCID, ISNI)

selection from a predefined list

- identifier

uniquely identifies an individual author or organization, according to various schemes

• enter without – https://
• verify the ID for accuracy  

mandatory / repeatable

the contact(s) for this dataset

- person to contact

the contact's family name, given name or the name of the organization

surname, first name

- affiliation

the organization with which the contact is affiliated

university main name or institute/department (in English, optionally in the language of the dataset)

- e-mail

• the e-mail address(es) of the contact(s) for the dataset
• this will not be displayed

verify the e-mail address for accuracy

mandatory / repeatable

a summary describing the purpose, nature, and scope of the dataset

to separate individual sections, you can use the HTML tags <p> and </p> (before and after the section)

short description of what the project involves

to separate individual sections, you can use the HTML tags <p> and </p> (before and after the section)

mandatory / repeatable

• key terms that describe important aspects of the dataset
• can be used for building keyword indexes and for classification and retrieval purposes

• enter each keyword in a separate field, using lowercase letters (except for proper nouns)
• keywords should be provided in English and optionally in the language of the dataset

mandatory / repeatable

domain/subdomain according to MNiSW (
Ministry of Science and Higher Education)

selection from a predefined list

mandatory / repeatable

domain/subdomain according to OECD (Organisation for Economic Cooperation and Development)

selection from a predefined list

repeatable

• publications that use the data from this dataset
• the full list of Related Publications will be displayed on the metadata tab

- typ of relation

type of relation between the publication and the dataset

selection from a predefined list:

• the deposited dataset is cited by the related publication, e.g. https://doi.org/10.58032/AGH/SRDB2C
• the deposited dataset is a supplement to the related publication, e.g. https://doi.org/10.57903/UJ/2NXJEE
• the deposited dataset is part of the related publication, e.g. https://doi.org/10.57903/UJ/O1TGSG
• the deposited dataset is the source material for the related publication, e.g. https://doi.org/10.58099/PK/K0FQSU
• the related publication is a supplement to the deposited dataset, e.g. https://doi.org/10.57903/UJ/UXMKX6
• the related publication refers to the deposited dataset without directly citing it, e.g. https://doi.org/10.58116/UEK/GKZZJM
• the related publication is a review of the deposited dataset

- author or authors

author or authors of the related publication

• example – Zaręba, P., Drabczyk, A. K., Wnorowski, A., Maj, M., Malarz, K., Rurka, P., Latacz, G., Duszyńska, B., Ciura, K., Greber, K. E., Boguszewska-Czubara, A., Śliwa, P., Kuliś, J. (2024) :
• list all authors mentioned in the publication
• use APA style for formatting

- title

title of the related publication

do not add quotation marks in titles, quotation marks will be generated automatically by the system in the relevant fields

- ID type

the type of digital identifier used for this publication (e.g. DOI)

selection from a predefined list

- ID number

the identifier for selected ID typ

• enter the identifier as a URL that starts with https://, e.g. https://doi.org/10.58116/UEK/GKZZJM
• verify the ID for accuracy

- URL

link to the publication web page (e.g., journal article page, archive record page, or other)

• URL should start with https://
• type of relation to other dataset

repeatable

- type of relation

any datasets that are related to this dataset, such as previous research on this subject

selection from a predefined list:

• the deposited dataset cites the related dataset
• the deposited dataset is a supplement to the related dataset, e.g. https://doi.org/10.58032/AGH/NL4S7D
• the deposited dataset is a continuation of the related dataset, e.g.https://doi.org/10.58032/AGH/BKRCQL
• the related dataset is a supplement to the deposited dataset
• the related dataset is a continuation of the deposited dataset, e.g. https://doi.org/10.58032/AGH/6JTCKG
• the deposited dataset is a part of the related dataset, e.g. https://doi.org/10.58032/AGH/LZRID9
• the related dataset is the source material on which the deposited dataset is based

- author or authors

author or authors of the related dataset

• example – Nowak, M., Kowalski, W. (2024) :
• list all authors mentioned in the cited dataset
• use APA style for formatting, as in the related publication

- title

title of the related dataset

do not add quotation marks in titles, quotation marks will be generated automatically by the system in the relevant fields

- ID type

the type of digital identifier used for this dataset (e.g. DOI)

selection from a predefined list

- ID number

the identifier for selected ID type

• enter the identifier as a URL that starts with https://, e.g. https://doi.org/10.58116/UEK/GKZZJM
• verify the ID for accuracy  

- URL

link to the dataset web page (e.g., other data repository)

• URL should start with https://
• verify the entered address for accuracy

additional notes

mandatory / repeatable

language of the dataset

selection from a predefined list

repeatable

person or organization with the financial or administrative responsibility over this dataset

 - name

producer name

surname, first name or organization name (in English, optionally in the language of the dataset)

- affiliation

the organization with which the producer is affiliated

institution name / faculty or unit (in English, optionally in the language of the dataset)

- abbreviation

producer’s short name

- URL

check the producer’s website if they have one

• URL should start with https://
• verify the entered address for accuracy   

repeatable

external funding of a project

- grant agency

full name of the grant agency i.e. National Science Centre (Poland), European Commission

selection from a predefined list

- grant name

funding program name i.e. OPUS, H2020

program name and edition number : project title in English (except when no English version is available) e.g. PRELUDIUM 22 : Multicomponent slow-relase S-P-K fertilizers for sustainable agriculture, 

- grant ID

unique grant number

example: 2020/37/N/NZ7/02120

- grant agency ROR

• provide the identifier of the grant agency
• provide the identifier only if the "grant agency" field contains exactly one institution

• enter the identifier as a URL that starts with https://
  e.g.: https://ror.org/03ha2q922
• verify the entered address for accuracy  

the person (family name, given name) or the name of the organization that deposited this dataset to the repository

surname, first name

date that the dataset was deposited into the repository

field filled in automatically

repeatable

contains the date(s) when the data were collected

• year, month, day
• if the day date cannot be determined, the system assumes only the year

mandatory

the general type of data deposited in this dataset

selection from a predefined list